Hiring: Club Operations Manager
Published 10:50 on 22 Apr 2026
About the Role
The Club Operations Manager ensures the smooth, safe, and professional running of the Club year-round. The role provides consistent administration, operational leadership, and support for volunteers, instructors, and members, while enhancing efficiency, safety, and member experience. The role includes day-to-day coordination and support of instructors, volunteers, and onsite operational personnel.
Key Responsibilities
1. Operations & Administration
- Oversee day-to-day operations of the clubhouse, grounds, boatsheds, compounds, and campsite.
- Act as the primary point of contact for members, parents, instructors, and visitors.
- Manage enquiries, bookings, central calendars, and general club communications.
- Coordinate suppliers, contractors, service providers, and deliveries.
- Manage keyholder duties, clubhouse opening/closing, and basic site security.
- Monitor and maintain inventories (fuel, consumables, safety equipment, cleaning materials).
- Support booking and administration of courses, camps, events, and facility usage.
- Provide oversight and direction to cleaning and maintenance personnel.
- Governance, Compliance & Safety
- Maintain statutory and organisational records (Irish Sailing, Garda vetting, insurance, policies, incident/near-miss logs).
- Support safeguarding, safety protocols, and data-protection processes.
- Maintain and oversee safety-critical equipment (first aid kits, VHF radios, PPE, signage).
- Deliver safety inductions for instructors and relevant personnel.
- Assist committees in updating and implementing safety procedures across on-water and shore-side activities.
3. Financial & Asset Administration
- Coordinate purchasing, supplier accounts, and budget-aligned spending.
- Support rationalisation of utilities, banking arrangements, and recurring service contracts.
- Manage billing and occupancy for dinghy storage, hardstanding, and camper electricity cards.
- Maintain elements of the Fixed Asset Register and support auditing of sheds and compounds.
- Help identify opportunities to improve cost efficiency and asset utilisation.
4. Fleet & Equipment Coordination
(with Bosun Sub-Committee)
- Assist with maintenance scheduling for RIBs, powerboats, club fleets, and associated assets.
- Track servicing intervals, manage fuel logistics, and maintain spares inventories.
- Support crane-operation scheduling, record-keeping, and operator compliance.
- Ensure safety standards for fleet use, storage, refuelling, and transport.
5. Sailing Programme, Activity Development & Instructor Support
- Develop and grow the Clubs annual activity programme to meet member needs and maximise engagement.
- Improve participation across junior, adult, and community sailing.
- Optimise scheduling, pricing structures, and efficient use of instructors and equipment.
- Identify and support revenue-generating opportunities across programmes, courses, storage, events, and facilities.
- Support grant applications, funding initiatives, and programme development.
- Assist with planning and coordination of junior and adult sailing programmes.
- Maintain course administration including attendance, certification, and evaluation records.
- Provide day-to-day leadership, planning, scheduling, briefings, and issue-resolution support to instructor teams.
6. Member & Volunteer Engagement
- Promote a welcoming, inclusive environment across all member interactions.
- Support onboarding, training, and coordination of volunteers.
- Maintain volunteer guides, rosters, and induction materials.
- Provide information for newsletters, social media, and club communications (within protocols).
- Support engagement with local schools and community groups.
7. Event & Regatta Support
- Provide operational support for club events and regattas, ensuring smooth and safe delivery.
- Coordinate fleet readiness, safety cover, logistics, and volunteer support.
- Assist committees, officers, and event organisers with onsite operations.
8. Reporting & Continuous Improvement
- Provide regular operational updates to the designated Club Officer.
- Deliver structured monthly reports to the committee outlining progress, risks, issues, and upcoming priorities.
- Support process improvements, safety enhancements, and development of best-practice operational standards.
- Contribute to an annual review of operations, lessons learned, and recommendations.
Skills & Experience
- Essential
- 3+ years in operations, administration, sports/leisure management, or similar environment.
- Strong organisational and multitasking ability in a dynamic, seasonal setting.
- Experience working with volunteers, instructors, or similar part-time teams.
- Practical understanding of sailing environments (training can be provided).
- Strong communication, interpersonal, and stakeholder-management skills.
- Familiarity with safety protocols, compliance processes, and incident reporting.
- Competent with email, spreadsheets, calendars, booking systems, and shared digital tools.
- Calm, professional, solutions-focused approach.
- Desirable
- Irish Sailing qualifications or general boating/sailing experience.
- First Aid, VHF, Safeguarding certifications (or willingness to obtain).
- Experience managing facilities such as campsites, boat parks, or clubhouse environments.
- Supplier procurement or basic financial administration experience.
- Regatta or event-management experience.
- Familiarity with membership or storage-billing systems.
Contract: Flexible Hours, seasonal-weighted, or structured hours negotiable. Some weekend work will be required.
Location: Onsite
Reports to: Designated Club Officer
Applications can be made by sending an up to date CV and cover note to HR@LDYC.ie
Last updated 10:58 on 22 April 2026
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